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  • Writer's pictureAline Silva | PhishX

Data Loss Prevention (DLP) Strategies for Organizations

What is the value of data in today's society? We can say that this is a vital resource in the digital age and has a value that goes beyond the monetary.

 

Data is used by all society on a daily basis, whether it's to conduct banking transactions, communicate with people, or even work.

 

Because it is embedded in our lives and is of essential use, this information is valuable to criminals. After all, with them in hand, it is possible to carry out various crimes and harm both people and organizations.

 

In this way, data loss is bad for business, as it destroys the organization's trust in the market and generates numerous financial losses in lawsuits.

 

Data Loss Prevention Strategies protect an organization's sensitive and confidential information from leakage or unauthorized use. Here's how to incorporate this action into your business.

 

What is DLP?

 

Data Loss Prevention (DLP) is a strategy in which the goal is to protect an organization's sensitive and confidential information. To make this possible, a set of practices and tools are created, which can be:

  

·        Cryptography;

·        Detection;

·        Preventive measures;

·        Machine learning;

·        Training;

·        Awareness.

 

DLP aims to prevent data loss in a variety of ways, including accidental leaks, security breaches, unauthorized transfers, and misuse.

 

Broadly speaking, it aims to identify, monitor, and control the use and movement of sensitive data across the organization's IT infrastructure

 

This is done through technologies and policies that detect and respond to potential security breaches in real-time, which often include a combination of software, hardware, and organizational policies.

 

Why adopt DLP?

 

Data is a valuable asset and a potential target for internal and external threats, so this is an essential solution for reducing the risk of information leaks.

 

After all, year after year we are surprised by a series of news about how our data has been exposed. In Brazil alone, in the year 2023, more than 2 billion pieces of sensitive information were exposed on the dark web.

 

This data is from NordVPN which indicates that the most common information found on these domains are names, emails, cities, passwords, and home addresses. Leaked information from large companies puts the security of people's data at risk.

 

In addition, DLP assists organizations with very common IT security issues, which are: compliance, personal information protection, IP protection, and data visibility.

 

Monitor and detect data

 

By adopting DLP strategies, organizations are able to know what data they have and how it is used. This makes it easier to identify unauthorized access to sensitive information.

 

In addition, by having access to this information, it is possible to immediately detect and block these actions.

 

Maintain regulatory compliance

 

There are data protection standards, laws and regulations around the world such as LGPD, HIPAA, SOX that must be followed by companies, these regulations aim to protect people's data.

 

DLP is a data protection strategy that mitigates the risks of leakage and helps organizations stay within regulatory guidelines.

 

Monitor access


Through DLP, it is possible to monitor who has access to sensitive information, preventing internal breaches and fraud. In this way, organizations are able to manage identities and have more control over data.

 

How do I implement DLP?

 

When we talk about Data Loss Prevention, we are not referring to a technological solution, but rather an information security strategy where the organization needs to implement some actions. Here's what they are. 

 

Establish data management policies


DLP starts with management, organizations need to establish clear policies that allow control of sensitive data and information.

 

For this to happen, it is important to define where data can be stored, how it will be transferred, who is authorized to access it, and what information is allowed to be stored.

 

These policies are responsible for defining people's behavior and management evaluations. Therefore, they need to be established at the beginning of the strategy and for them to be effective they need to be updated regularly.

 

Create a Data Classification System

 

It is essential for organizations to create a data classification system, identifying what information needs to be protected.

 

This could be financial data, public data, intellectual property, personally identifiable information, or even business plans.

 

This system is indispensable to create a reference, so the data tends to be treated more rigorously and with the necessary protection methods for the various types of data.

 

Monitor sensitive data

 

For DLP to work and for organizations to actually obtain efficient data protection, it is essential to monitor sensitive data, for this it is necessary to identify information such as:

  

·        User and device access;

·        Types of threats;

·        Geographic locations;

·        Access times;

·        Data context;

·        Application access.

 

With this information, the IT team can have an overview of the data and know what the potential risks are. In this way, they are able to create forms of actions to mitigate imminent dangers.

 

Configure authorization and access levels

 

It is important for the organization to adopt a security approach based on the principle that no information can be shared with people unless it is strictly necessary.

 

This limits information sharing and enforces least-privilege access, and you can implement constant security monitoring.

 

In addition, it is necessary to use the Zero Trust Architecture (ZTA) approach, where the organization should not rely on single sign-on, so each access request must be authenticated and authorized continuously.

  

With this, people should have only the minimum access necessary to fulfill their functions, everything that is, moreover, should be prohibited. Thus ensuring data security.

 

Educate people

 

One of the most effective and recommended practices to prevent data loss is awareness and training, it is necessary to prepare people so that they know how to protect themselves from these attacks.

 

Only cybersecurity education can protect an organization's data. That's why people need to know how to recognize sensitive information and why it needs to be protected.

 

In addition, it is important to highlight secure practices for the transfer, visualization, and storage of data. It is essential that everyone in the organization participates in these trainings, from management to the shop floor.

 

For data security to be effective, everyone needs to be aware of secure practices, after all, attacks are directed at people and criminals just need a loophole to attack organizations.

 

PhishX in Data Loss Prevention

 

Data loss is one of the biggest threats an organization can face. Whether it's information leakage, unauthorized access, or data theft, the consequences tend to be detrimental. 

 

This is because institutions can suffer damage to their reputation, lose the trust of customers, face legal sanctions, and have significant financial losses.


In addition, recovering lost data is an expensive negotiation that does not always bring good results.

 

As such, protection against data loss is essential to maintaining business integrity and continuity.

 

PhishX can assist your organization in preventing data loss, we are a SaaS ecosystem that brings security, privacy and compliance knowledge to people.

 

Our platform is equipped with advanced monitoring and prevention technologies that allow you to identify and mitigate security risks in real-time.

 

Awareness and training for all people

 

We bring knowledge about digital security to people, on any communication channel, anytime, anywhere and on any device. With this, your campaigns will be much more effective, reaching all audiences.


PhishX offers ongoing training programs that educate people on the importance of data security and how to recognize threats. This includes phishing simulations that help everyone identify data theft attempts.

 

Continuous Monitoring

 

Our platform provides monitoring tools that detect suspicious activity and potential security threats.


PhishX Assistant automatically handles suspicious messages by automating the analysis of malicious messages and links. In this way, organizations reduce response time and mitigate operational risks.

 

Regulatory Compliance

 

PhishX helps organizations comply with data protection compliance and regulations such as LGPD, HIPAA, and GDPR.

 

Our platform generates detailed reports that facilitate audits and proof of compliance, as well as help in the implementation of effective security policies.

 

Protecting your organization's data is very important to ensure the continuity and security of your business.

 

Contact our sales team to find out how PhishX can help your organization implement effective data loss prevention strategies.

 

We are ready to offer customized solutions that meet your specific security needs.

 


Three people of different ethnic backgrounds working together in an office environment. They are gathered around a table, looking at a computer screen and discussing documents with colorful charts.
Learn about data loss prevention strategies.



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